Medical Records
Fill in the names of each person whose information will be kept
in this binder. Even if you have much of this information memorized,
it is often helpful to have the written information for reference
during conversations with healthcare providers.
Use separate sheets to record hospitalizations and
major illnesses for each household member. This is a good place
to file the pamphlets
regarding specific conditions and care that may be provided by
your physician. Receipts can be collected in a binder pocket.
For emergency room visits or insurance claims that
require follow up procedures, use the activity log to track the
issues and outcomes.
This is especially helpful when resolving disputed claims or
documenting second and third opinions on difficult diagnoses.
Take your medical records binder with you for each
physician visit. Your physician can assist with missing information
and
you will
find the binder to be a great reference. In addition to your
physician and pharmacist, other reliable sources of information
include your
insurance provider or your corporate benefits department.
Other items to include in your medical records binder:
- Birth certificates
- Preventive health care schedule
- Insurance policies
- First aid quick reference; ask your doctor or pharmacist
to recommend sources.
- Prescription history, receipts and drug information;
many pharmacies offer online information or your pharmacist
can print for you.
Medication schedule
- Package or label samples for products that are specific
to certain conditions or difficult to find
- Immunization records
- Home medical equipment inventory and operating instructions
- Extra blank insurance claim forms
- Medical statements
- Medicare forms and documents
- List of allergies for each person
- Web sites or phone numbers for home delivered prescriptions
- Vision
and dental records, including eyeglasses and/or contact prescriptions
Pet Records
Keep your pets’ information organized in their own
binder. Write in names, license or tag numbers, and key contact
information
for veterinarians, favorite kennels or sitters and others.
Pets
have their own vaccine log ready to fill in for dogs or download
and
edit for other pets’ specific needs. You might want to
use the family illness records and logs for your pets’ records,
just make additional copies.
Other items to include in your pet records binder:
- Care and feeding instructions or wellness plan
- Pet first aid
- Labels
cut from Fido’s favorite food or hard to find
medication
- Photos
- Birth certificates and licenses
- Tags
- Mementos like locks of fur or that first collar
School Information
Even if you only have one child, the information overload from
school and school-related activities often seems overwhelming.
Like the other binders, the cover insert is designed to
display the critical information through the protective binder
cover
for quick reference and keep everything else organized
and tidy inside.
The
best time to organize the school binder is at the beginning of
the
school year. But don’t worry if you get a late start.
By the time you need to start on next year’s binder,
you will have developed your system.
For each month of the school year, write in holidays,
conferences, meetings and special events as they are scheduled.
Inside,
keep the school directory, progress reports, newsletters,
etc. in
sections using UniKeep divider tabs.
Other tips to organize your school binder:
- Use a separate binder for each child so you can
keep complete information.
- Label a pocket folder or divider tab for each school
club or team and keep rosters, contact lists, schedules and project
information
together for each club.
- Reserve a section or pocket for copies of all medical
and emergency information that goes to school
- Specify one pocket to hold progress reports.
- Archive
class and team photos, special event photos, awards and other
mementoes. Since many of these items come home
at the
end of the year, you can remove much of the information you
don’t
want to keep. Your school binder becomes the year’s scrapbook!
The class lists and team rosters, already in your binder, make
photo identification easy.
- A
great summer activity: ask your student to design a new cover
for the
scrapbook from the past year’s mementos.
Recipe
File & Menu Planner
Whether it’s old family favorites or tonight’s TV
feature straight from the internet, there is no better way to
organize
your recipes than with UniKeep. Our cover lists helpful kitchen
and shopping information, always visible and safe from spills beneath
the clear cover.
Organize
the inside with our handy forms. You can photocopy from the ones
included or download the original files
and type or cut
and paste your own information. Menu planners let you plan ahead
for a week of dinners or an entire weekend of visiting in-laws.
Type the meal or day at the top of the column and list the menu
items by category. When it’s time to take the plan to the
grocery or transfer to the shopping list, it’s easy to look
across the row and combine quantities. The shopping list is organized
by department, so it’s easy fly through the grocery without
forgetting anything.
Other
tips to organize your recipe binder:
- Use UniKeep divider tabs to set up recipe categories
like appetizers, meats and desserts.
- UniKeep binder pockets make it easy to file recipe
prints from the internet or clippings from magazines.
- File your recipes and menus on full letter size
pages so you can make notes as you cook. Write down when you add
a little extra
spice and get a better flavor or when Uncle John mentions he
is allergic to onions. The UniKeep system makes it easy to make
changes
and stay organized.
- Reserve
a section or pocket for favorite menus and shopping lists. Thanksgiving
dinner for twenty is much easier this
year when
you have last year’s list to start from.
- Add a pocket for coupons behind your menu plans
so you have just the ones you need.
Digital Photo Organizer
More than just an album, UniKeep offers a way to organize the
discs along with your favorite prints. The cover insert allows
you to
attach existing prints or you can download the file and insert
your own images. The pages are guaranteed safer for your discs,
protecting your original files while the 100% polypropylene binder
safely archives your prints.
Other tips to organize your digital photos:
- Identify each disc and use the easy index tabs on
the pages to organize your sections. You can insert a label for
each disc on
the page or use just one label and cut away the others. Consider
labeling by year or event.
- Videos and still shots can be organized in the same
system for easy reference.
- Print the best shots individually or easily arrange
them in page layouts so you can quickly add captions and titles.
- If your software allows, print a contact sheet or
thumbnail page for easy visual reference. The pages can be hole
punched and stored
next to the discs.
Things
to consider when setting up your files: All
of the cover inserts and forms are available online at www.unikeep.com.
You
can write your information in the
covers provided in your kit,
or you can download as many copies as you need and edit the
files with your individual information. The
files are Microsoft Word documents that have been saved as forms
to prevent unwanted changes to the layouts. To use the existing
formats and type in your own information, you can click on each
field using your mouse or move through the fields using your
tab key. Type into each field that you wish to use.
The
photos or graphics can be replaced with your own images if
you have clip art or digital files that you would
prefer. Simply
click on the image you wish to replace and Word will allow you
to browse your computer to select the file to use.
Don’t forget to save the file to your local hard disk to
save your additions.
If
you wish to edit the colors, layout or basic text, you will
need
to “unprotect” the form. On the Forms palette
you can click the padlock icon to unlock the form OR select Tools,
then Unprotect Document from the Word menu at the top of the
window. There is no password, so you can leave that field blank.
Once
you have “unprotected” the file, you will have
complete control over the document to change colors, content
and images.
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